Disable or Enable New Mail Notification in Outlook
Sometimes we all see that a Windows alert notification appears whenever receives a new mail, Scheduled Meeting Request, assigned task request, etc. in Outlook. This desktop's alert/pop-up window is turn on in Outlook by default, but we can also customize it by manually. Here, in this blog I am going to explain you that how can you modify these settings and enable or disable Outlook's notification pop.
Topics covered:
- What terms desktop alert display?
- Disable desktop alert in Microsoft Outlook 2016, 2013 and 2010
- Disable desktop alert in Microsoft Outlook 2003 and 2007
- Enable desktop alert Message
- Increase/Decrease the time limit and change the display of Windows Alert Message
- Change the Location of desktop alert message
What desktop alert Displays?
The information that appears on the Desktop alert window can be different. Means, it depends upon the Outlook's item which you receives in your Outlook Inbox Folder.
Email: In this desktop alert box, the data appears Senders name, subject, and first two line of message. Outlook does not show up any kind of notification about encrypted signed message.
Meeting Request: In this case, the data appears Sender name, subject, date & spot of the scheduled meeting.
Task Request: In this type of alert, the data appears Sender name, subject,& date.
Note: If you are getting emails back to back, then in such case Outlook will only show notification once because it does not pop-up a new email notification every time a user get a new email. In such a scenario, MS Outlook will show a single Windows alert message to signify that the user received various items. This just prevents Microsoft Outlook from being cramped with desktop alerts.
Disable desktop alert in Microsoft Outlook 2016, 2013 and 2010
- Open your "Microsoft Outlook".
- Click on the "File" Tab >> Hit on "Options" button.
- Go to "Mail" option >> under the section of "Message arrival" at right pane. Uncheck the option "Display a Desktop Alert" to disable Desktop alert message.
Note: Instead of this Display Desktop Alert option, there are four more options provided by Microsoft Outlook. You can also enable or disable these notifications while you receiving emails in Outlook Inbox. These options are:
- Play a sound,
- Briefly change the mouse pointer,
- Show an envelope icon in the taskbar.
Disable Desktop Alert in Microsoft Outlook 2003 and 2007:
- Open "MS Outlook".
- Go to "Tools" >> hit on "Options".
- Go to "Preferences" Tab >> hit on "Email Options".
- Click on "E-mail Options".
- After clicking on Emails Options, a new Window will appear. In second section, Uncheck the option "Display New E-Mail Desktop Alert" and click on "OK" button.
- Now, you are not able to see any Desktop Alert Pop window.
Note: Alike latest version, you can also enable or disable other options, which are inbuilt in Microsoft Outlook (especially, in older versions) while you receiving emails in Outlook Inbox folder.
Another simpler way to disable the Desktop Alert message: When you receive any mail, desktop alert will appear. Instantly, click down the arrow at right of the pop-up window. After clicking on arrow, a drag down list will open, from there click on "Disable New Mail Desktop Alert". Now, next time when you receive any mail this alert box will not be appeared.
Note: You can also do other things such as Open item, Flag Item, Delete the new mail, Mark the mail as Read without opening the Inbox and open Windows Alert Settings.
Enable Desktop Alert Message:
Follow the given below steps to enable Desktop Alert box.
To do so:
- Open "MS Outlook" >> Click on "File" Tab >> "Options" >> "Mail" >> "Message arrival" >> Select the option "Display a Desktop Alert" and Click on "OK" button.
Increase the time limit and change the transparency of Desktop Alert
If you don't want to turn off Display Alert Message yet want to change time limit of notification's appearance then do. To so do, you have to hit on "Desktop Alert" button and make changes in time duration of pop-up appearance. Also, if you want your incoming mails are to be noticeable or hide, then adjust the transparency of mails.
To do so:
- Open "MS Outlook" >> Click on "File" Tab >> Go to "Options" >> "Mail" >> "Message arrival" >> Click on "Desktop Alert Settings".
- Under the Duration section, drag slider as you want to set it up.
- Under the Transparency section, you can set it as your choice.
- To verify your changes, click on Preview Button. After clicking on Preview button, instantly a preview desktop alert message will appear on the screen.
Change the Location of Desktop Alert Message:
- Open "MS Outlook" >> Click on "File" Tab >> "Options" >> "Mail" >> "Message arrival" >> Click on "Desktop Alert Settings" >> Click on "Preview" button.
- After clicking on Preview button, instantly a sample pop-up box will appear on the screen (As here in shown in the screenshot).
- Now, simple drag the box and drop where you want to be display it. Next time, when you receive any new mail, the desktop alert pop-up box will appear on located destination.
Note: You can also move the pop-up window of Window Alert to the different Location.
Desktop Alert Message does not Display
When Outlook's desktop Alert notifications do not appear, then it is believed that something is wrong with the initial synchronization of an email account or Send/Receive settings.